Using Multiple Versions of
QuickBooks On One Computer
Before you work on any
QB file, unless you already know what version of the program it's from, you
should right-click on the file in whichever file manager program you use
(Windows Explorer, My Computer,
PowerDesk, etc), select "Properties" and it should tell you which QB program
created the file. You should then only work on it with that program.
While every version before 2003 has been officially abandoned by QuickBooks,
there are still some people using older versions. I could be a hard-ass and
force people to upgrade more often; but we have received so much grief just for
making everyone use QuickBooks, that I'm willing to work with whatever they
It's important to use
the same year program as the client is when working with their data so that you
can give it back to them and they will be able to use it.
I currently have several different versions of QB installed on my main computer
and a few versions of Quicken for those clients who haven't made the switch to
It's very easy to do. I just have a folder on my C drive called QuickBooks.
Under that, I have a folder for each version of the program (1999, 2000, 2001,
etc). When you are installing a QB program on your computer, don't let the setup
program use the default settings for where to install the program or it will
overwrite what you already have on your computer. Choose to manually select the
installation location and browse to the special folder you have set up for that
year's program (2002, 2003, etc.).
The most confusing thing about running so many versions of QuickBooks at the
same time is that the icons that show up on your desktop and QuickLaunch bar
look exactly the same for each year. I have to float the cursor arrow over them
to find which is which, and even then I occasionally open the wrong program.
In regard to the client having Premier or Pro versions of the program, you
should be able to work with any of them. The important thing is the year of the
program. For example, your 2005 program should be able to work with any files
from Basic, Premier or Pro QB 2005 programs.
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This page was last updated:
Sunday, January 29, 2012